CISV Jacksonville

CISV educates and inspires action for a more just and peaceful world.

Delegation Parent Jobs

Delegation Parent Jobs

These are the tasks to prepare for Village, Step-Up and Youth Meeting programs.  For Interchange, see the Interchange list below.

These are similar programs in structure, so planning is similar for parents. Here is a Parent Guide to help you prepare. You will likely have a mentor to help you but here is an idea of how you can divvy up responsibilities:

  1. Travel Coordinator: Books the travel for the whole delegation and leader.
  2. Prepare “book” or gift for all attendees
  3. Purchase host family gifts : Books about Florida; calendars, table linens, cookbook; prints from an art gallery; Jaguars memorabilia, beach themed items, Disney items – INCLUDE A THANK YOU NOTE
  4. Purchase National Night and/or Cultural Activity food and items:  The delegates and leaders will decide what to do for their cultural activity and then the parents will help assemble the costumes, props, music or other items
  5. Purchase Staff gifts: CISV items like T-shirts, water bottles, plastic cups, etc. – from CISV store; will likely need five.
  6. Prepare Delegate Presentation: Works with delegation leader and delegates to support preparation of delegation presentation – may be assembling powerpoint, printing copies, downloading to a CD, zip drive, etc.  Samples are available on the chapter google drive here.
  7. Purchase Open Day items (for the community where each delegation has a table for its country decorated with photos, candy, table decorations, etc.)
  8. Treasurer: One person serve as central keeper of receipts. If everyone spends equally, no money will be owed; if not it can be settled up at the end
  9. Purchase group first aid kit: Ace bandage; Antacid; Anti-itch cream; Advil/Tylenol (aspirin free); Bandaids; Chapstick; Cough drops; Diarrhea control tablets; Eye drops; Handiwipes; Insect repellent; Instant cold pack; Motion sickness medicine; Alcohol wipes; Safety pins; Sewing kit; Throat lozenges; Tissues; Tweezers ;Sunscreen
  10. Additionally you will need to have several meetings and sleepovers so families can divide the responsibilities.  So set the next few delegation meetings.

Everyone may handle their own trading items.

You have plenty of support from CISV Jacksonville, so please just get in touch if we can help!